Other Cost Types

Other costs types are used to classify miscellaneous expenses such as travel expenses, mileage, or service fees. The values you define populate the Other-Type drop-down menu when defining costs on the Work Order Financial page.

To open the Other Cost Types page:

  1. Open the Administration Menu page.

  2. Under the WORK ORDER ADMIN heading, click Other Cost Types.

ClosedAdd an Other Cost Type

Adding an other cost type code allows you to define an identifier for miscellaneous costs added to a work request. To add an other cost type:

  1. In the Add Other Cost Type field, enter the name of the other cost type.

  2. Click ADD.

    A dialog box opens asking you to confirm your choice.

  3. Click OK.

ClosedEdit an Other Cost Type

Once you have created an other cost type, you can further define it or edit it. To edit an other cost type:

  1. In the Other Cost Type field, select the other cost type to edit.

  2. To change the name of the other cost type, enter a value in the Rename field.

    All historical information will reflect the new value.

  3. In the Other Cost GL Account field, enter an external GL account for the other cost.

  4. In the Income Category field, enter an income category used with an external system.

  5. In the Chart of Accounts field, select a chart of accounts.

  6. In the GL Account field, select a general ledger account.
  7. In the GL Account for Markup field, select a general ledger account for the markup.
  8. In the Standard Charge field, enter the standard charge for an expense of this type.

  9. In the Tax Status field, select a value to indicate whether this other cost type is taxable.

  10. In the Contra Account field, enter the account where the cost item is credited

  11. To change the status, select a value from the Status field.

    Other cost types with a status of Inactive are not displayed to users. However, inactivating an other cost type does not affect the existing work requests that utilize it.

  12. In the Discounted field, select Yes to indicate that this cost type is discounted for vendors (used for reporting purposes only)

  13. Click UPDATE.

ClosedDelete an Other Cost Type

Other cost types that have not been used can be deleted from the system. If an other cost type has been associated with a work request, it cannot be deleted. Other cost types that cannot be deleted can be inactivated to prevent users from accessing them.

To delete an other cost type:

  1. In the Other Cost Type field, select the other cost type to delete.

  2. Click Delete.

    A dialog box opens asking you to confirm your choice.

  3. Click OK.

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